AAiconomy
Contact Start £99 Trial
File No. AIC‑06 · Staff Roster

You're the founder,
the marketer and
the help desk.

Aiconomy gives small and growing businesses across the UK, Europe and the Middle East a team of AI employees — each with a name, a job and a personality — who handle marketing, customer replies, finance, HR, payroll and IT support while you get back to the work only you can do.

Start £99 Trial — 14 Days Meet the Team
Live in 7 days from sign-up
From £149/mo
Cancel anytime
UK · EU · Middle East
on file
Ava
MARKETING
Leo
SUPPORT
Maya
FINANCE
Zara
HR
Sam
PAYROLL
Dex
IT DESK
0
AI Employees
on the roster
0
Hours a week
your workforce covers
0
From sign-up
to go-live
0
Guaranteed
ROI window
Case 01 · The Problem

You didn't start a business
to do this much admin.

Replying to customers at 10pm. Chasing invoices instead of chasing growth. Rewriting the same job description for the third time. There's a better way to spend your week.

Logged · Before Aiconomy

✕
Your evenings disappear into inboxes

Customers expect a fast reply, but you're the only one answering, after hours, on your phone.

✕
Marketing keeps slipping to "next week"

There's never a spare afternoon to actually post, follow up leads, or stay visible.

✕
You can't afford a full team, but need one

Marketing, finance, HR and support each deserve a specialist. Hiring four isn't realistic yet.

✕
Regulation keeps changing

VAT rules, the EU AI Act, data protection — nobody warned you "founder" would mean "compliance officer."

Logged · With Aiconomy

✓
An AI employee answers while you sleep

Messages are read, triaged and replied to the moment they land.

✓
Marketing that actually gets posted

Content is drafted, scheduled and tracked automatically — every week, not just some.

✓
A specialist for every job, no salaries

Hire one AI employee at a time, and only add the next when you're ready.

✓
Compliance handled quietly

Ongoing monitoring against UK, EU and Gulf regulations — you hear it from us, not a fine.

Case 02 · The Platform

AI that fits around your day, not the other way round.

Practical automation built around the tools you already use. No rip-and-replace. No IT department required.

01

AI Agents

Intelligent agents that automate complex workflows and decision-making across your business.

02

Automation Workflows

End-to-end process automation that eliminates manual tasks and costly human errors.

03

Compliance & Security

GDPR-compliant solutions with enterprise-grade security built in from day one.

04

Rapid Deployment

From strategy to implementation in 7 days, with measurable ROI targets agreed upfront.

Case 03 · Personnel Files

Meet the team.

Six AI employees, each with their own job and their own way of doing it. None of them sleep, take annual leave, or cost anywhere near a weekly shop.

Online

Ava

Marketing agent

Drafts content, schedules posts, monitors competitors, replies to DMs across all channels.

“I write the caption. You take the credit.”

Online

Leo

Customer service

Handles WhatsApp, email, live chat. Classifies urgency, drafts replies, escalates complex issues.

“Your customers get a reply at 2am. You get to sleep through it.”

Online

Maya

Finance manager

Reconciles accounts, categorises transactions, flags anomalies, drafts VAT returns.

“I found the duplicate invoice. You’re welcome.”

Online

Zara

HR agent

Onboards contractors, tracks leave, drafts job descriptions, screens incoming CVs.

“I read all 80 CVs so you only have to read 5.”

Online

Sam

Payroll agent

Calculates hours, generates payslips, files RTI, handles contractor payments.

“Payday, on time, every time. No spreadsheet required.”

Online

Dex

Help desk agent

IT ticket triage, password resets, software provisioning, FAQ answers from knowledge base.

“Have you tried turning it off and on again? I checked first.”

Case 03.2 · Onboarding

Live in days, not quarters.

You don’t build anything. We set your agent up with you in four steps, then you supervise from a simple dashboard.

Illustrative screens

  1. Share your services, opening hours, tone of voice and the questions customers ask most. You do it once; we turn it into your agent’s brief.

  2. WhatsApp, email, live chat, your calendar and Xero or QuickBooks. We wire up the tools you already use during the Build & Test phase.

  3. Decide what your agent handles alone and what comes to you first, such as refunds or complaints, and agree the targets it’s measured against.

  4. Every agent starts in supervised mode with human review on edge cases. Follow it from your dashboard and pause it any time.

Tap a step to see it
Case 03.4 · Connections

Plugs into the tools you already use.

No rip-and-replace. Pick an agent to see what it connects to and what it does there.

Social postsA week of posts scheduled
Direct messages3 replies drafted
NewsletterDraft ready to approve
Competitor watch2 new offers spotted
Content calendarNext 14 days planned
Brand voiceTone learned from your docs
Your approvalReviewed before it goes out
Ava · Marketing agent
WhatsAppReply sent in 2 min
Email inbox14 enquiries triaged
Live chatVisitor answered at 2am
CalendarService booked, Thursday
FAQs & policiesAnswers from your own docs
CRMCustomer history in view
EscalationsRefund over £50 → you
Leo · Customer service
XeroTransactions categorised
QuickBooksAccounts reconciled
Card paymentsPayouts matched
Bank feedEvery line checked
VAT returnDraft ready for review
Anomalies£412 duplicate flagged
Weekly summaryCash position in your inbox
Maya · Finance manager
CVs80 screened, 5 shortlisted
InboxApplicants acknowledged
CalendarInterviews scheduled
OnboardingContractor paperwork chased
Leave trackerBalances kept current
Job descriptionsDrafted from your brief
HR recordsAlways up to date
Zara · HR agent
PayslipsGenerated and sent
TimesheetsHours calculated
HMRC RTISubmission filed
Xero / QuickBooksAccounts kept in step
Contractor paymentsPaid on schedule
Pay-run checks1 anomaly held for review
Your sign-offYou approve every pay run
Sam · Payroll agent
Help deskTicket triaged in seconds
Password resetsReset link sent
Software requestsAccess provisioned
Knowledge baseFAQ answer found
EmailRequest logged
Team chatReplied to “wifi down?”
EscalationsNetwork fault → specialist
Dex · Help desk agent

Examples shown. We work with WhatsApp, email, live chat, Xero, QuickBooks and most common CRMs and calendars, configured during the Build & Test phase. Using something else? Ask us.

Case 03.5 · Chain of Command

One founder.
Six direct reports.
Zero payroll.

Aiconomy isn't a tangle of tools bolted together. It's a small reporting structure — you at the top, every agent with one clear job, and a single dashboard where it all rolls up.

  • You're still the boss

    Every agent reports up to you. Nothing ships, sends or spends without the permissions you set.

  • One dashboard, not six logins

    Ava, Leo, Maya, Zara, Sam and Dex all roll up through the same command deck.

  • They hand off to each other

    Maya flags a finance anomaly, Sam checks the payroll impact — only the summary reaches you.

  • You're pinged for decisions, not tasks

    Routine work stays invisible. Exceptions and anything irreversible land in your inbox.

YouFounder
Sets the goals, sees everything, approves anything irreversible.
A
AiconomyCommand deck
One dashboard where every agent's work rolls up in real time.
AvaMarketing
Runs campaigns, drafts content, tracks funnel metrics daily.
LeoSupport
Answers tickets and live chat, resolves disputes 24/7.
MayaFinance
Reconciles the books, flags anomalies, forecasts cash flow.
ZaraHR
Screens candidates, onboards hires, tracks leave & policy.
SamPayroll
Runs payroll on time, files compliance, manages benefits.
DexIT Desk
Resets access, patches systems, kills tickets fast.

Hover or focus a card to trace its line to the command deck

Case 03.7 · Live Demo

Watch Leo work a real ticket.

No script, no actor — this is the actual reasoning sequence Leo runs on a WhatsApp refund request, end to end, before it ever reaches your inbox.

Leo
Customer Service · handling ticket #10432
  1. Incoming message flagged on WhatsApp Business
  2. Pulling order #10432 and delivery history
  3. Checking the 30‑day returns & refund policy
  4. Drafting a reply, matched to the customer's tone
  5. Refund approved within policy — processing £68.00
  6. Ticket closed. Summary logged to your dashboard, not your inbox.

Hi — I ordered the trail jacket (order #10432) and the zip's broken. Can I get a refund?

14:02

Sorry to hear that! I can see order #10432, delivered 9 days ago — well inside our 30‑day window. Refund or replacement?

14:02

Refund please

14:03

Done — £68.00 refunded to your original payment method, 3–5 days to land. Anything else I can help with?

14:03
Case 04 · Terms of Engagement

Published pricing. No surprises.

Every other agency hides their pricing behind "book a call." We don't. Ready-made agents are a flat monthly price with no setup fee. Anything built specially for you is quoted separately, in writing, before any work starts.

ONE AGENT

1 AI Employee

£149/mo
No setup fee
  • Any one agent of your choice
  • Up to 400 conversations or tasks a month
  • Human-in-the-loop approval until you're comfortable your agent knows your business
  • Hosted and kept running by us
  • Extra agents £99/mo each (+250 conversations)
  • Monthly, cancel anytime
Get Started
FULL TEAM · BEST VALUE

6 AI Employees

£499/mo
First ten clients: £399/mo for 12 months
  • All 6 agents: Ava, Leo, Maya, Zara, Sam & Dex
  • Up to 2,000 conversations or tasks a month, shared across the team
  • Human-in-the-loop approval until you're comfortable your agents know your business
  • £145 less than buying them one by one
  • Hosted and kept running by us
  • Monthly, cancel anytime
Get Started
TAILORED

Built Around You

From £250one-off
Fixed price, agreed in writing first
  • Connect an agent to your tools: £250 to £450 per system
  • Custom agent or workflow build: from £1,500
  • Optional care plan: £99/mo for monitoring and small changes
  • Only pay for what you need
Book a Free Audit

Not ready to commit? Try before you buy.

Hire any agent for 14 days for just £99. See exactly how many hours it saves you before deciding whether to keep it on. If you subscribe within 7 days of the trial ending, the £99 is deducted from your first invoice.

Start £99 Trial
Case 05 · Cost Analysis

The real cost of doing it yourself.

Most business owners don't realise how much admin is actually costing them. Adjust the sliders to see your hidden cost — and what an AI employee could save in the first year.

15 hours/week
£45/hour
1 person
Your admin costs you
£35,100/year
in lost productive time
Aiconomy costs
£1,788/year
1 agent
You would save
£33,312/year
+ 585 hours back to grow your business
Case 05.5 · Field Reports

Industry numbers, applied to small businesses.

Illustrative case studies based on industry figures, not client results: what an AI employee could change for a small team. Prefer how-to content? Browse our Guides.

Leo · Customer Service

The Manchester agency that stopped losing leads overnight

An 8-person marketing studio was answering enquiries the next morning — by which point most had already booked a competitor. Leo now triages and replies within minutes, any hour.

11hrs → 4minAverage first-reply time
Read the full case file →
Sam · Payroll

Payroll day used to eat two full days a month in Dubai

A 14-person recruitment firm was manually reconciling WPS filings every pay cycle, with one costly late-filing fine to show for it. Sam now runs the whole cycle unattended.

2 days → 20minMonthly payroll run time
Read the full case file →
Maya · Finance

A solo founder got her Sunday nights back

A one-person Dublin skincare brand was reconciling Shopify, Stripe and the bank feed by hand every weekend. Maya now flags mismatches the moment they land — before they become a VAT problem.

6 hrs/weekReclaimed from reconciliation
Read the full case file →
Zara · HR

Tripling headcount in Berlin without an HR hire

A 22-person SaaS company scaled fast and buried its founder in CVs and onboarding checklists. Zara now screens applicants and runs onboarding end to end.

400+ CVsScreened in the first quarter
Read the full case file →
Case 06 · Questions on File

Questions? Answered.

No vague sales-speak. Just straight answers to the questions we hear most often.

Do I need to know code or AI?

No. We handle setup, configuration and training. You get a dashboard and a pause button — nothing to build or maintain yourself.

What if the agent makes a mistake?

Every agent starts in supervised mode with human review on edge cases, and you can override or pause it at any time from the dashboard.

Which tools do you integrate with?

WhatsApp, email, live chat, Xero, QuickBooks, and most common CRMs and calendars — configured during the Build & Test phase.

Is my data safe?

Yes. GDPR-compliant by design, UK-hosted where possible, and your data is never used to train external models.

Can I start with one agent and add more later?

Yes — most businesses start with one agent and add more as they see results. There's no penalty for upgrading later.

Do you work with businesses outside the UK?

Yes, across the UK, EU and Middle East, with compliance monitoring tuned to each region's regulations.

Case 07 · The Firm Behind The File

We didn't shrink enterprise AI.
We rebuilt it for you.

Aiconomy's playbook comes from enterprise automation — systems engineered to run without failure across thousands of employees, audits and zero-downtime deadlines. That experience is the whole point: knowing exactly what works at scale, then re-engineering it down to a price and a setup time a five-person business can actually use. The obstacles that stall small businesses from growing were solved years ago inside companies far bigger than theirs — Aiconomy just refuses to keep the answer locked behind an enterprise budget.

01

Proven where failure isn't an option

Every workflow here is built on automation patterns tested inside enterprise environments — not prototyped over a weekend.

02

Re-engineered for lean teams

The same rigor, none of the twelve-month rollout, the dedicated IT department, or the six-figure contract.

03

Growth, not just automation

The goal was never to replace a job. It was to remove the ceiling that stops a five-person business from operating like a fifty-person one.

Case Closed · Ready When You Are

Stop doing admin.
Start growing.

Hire your first AI employee: a 14-day trial for £99

Start £99 Trial Book Free AI Audit
Secure Stripe CheckoutNo Long-Term ContractPause Anytime